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File #: 15-7813    Version: 1
Type: Contract Status: Agenda Ready
File created: 4/22/2023 In control: City Commission
On agenda: 5/22/2023 Final action:
Title: Request approval of Bid Number 23009 for the installation of 5/8" x 3/4" Automated Meter Reading (AMR) water meters to Vanguard Utility Service, Inc. in the amount of $547,515 - Glenn Whitcomb, Public Works/Deltona Water (386) 878-8929. Strategic Goal: Infrastructure
Attachments: 1. Water Meter Installation Bid Tabulation #23009, 2. National Metering Services Bid, 3. Vanguard Utility Service Bid

TO:  Mayor and Commission                                          AGENDA DATE:  5/22/2023

 

FROM:  City Manager                                          AGENDA ITEM:    10 - A                                                                

                                                                    

SUBJECT:                        

Title

Request approval of Bid Number 23009 for the installation of 5/8” x ¾” Automated Meter Reading (AMR) water meters to Vanguard Utility Service, Inc. in the amount of $547,515 - Glenn Whitcomb, Public Works/Deltona Water (386) 878-8929.

 

Strategic Goal:  Infrastructure

Body

 

LOCATION:

Citywide

 

COST:

$547,515.00

 

SOURCE OF FUNDS:

ARC Funds

 

ORIGINATING DEPARTMENT:

Public Works

 

STAFF RECOMMENDATION PRESENTED BY:

That the Commission approve of Bid Number 23009 for the installation of 5/8” x ¾” AMR water meters to Vanguard Utility Service, Inc. in the amount of $547,515 -Glenn Whitcomb, Public Works/Deltona Water (386) 878-8929.

 

POTENTIAL MOTION:

Recommendation

“I move to approve Bid Number 23009 for the installation of 5/8” x ¾” AMR water meters to Vanguard Utility Service, Inc. in the amount of $547,515 -Glenn Whitcomb, Public Works/Deltona Water (386) 878-8929. The City Manager has the authority to make corrections of scrivener’s errors and the like.”

END

 

BACKGROUND:

Background

The City utilized ARC Funding to purchase approximately 35,000 AMR water meters with the remaining funds encumbered for meter installation.  Deltona Water Staff have been installing the remote read meters in all new subdivisions as well as with new in-fill home construction.  All existing Deltona Water customers require meter replacement, prompting the need to hire a contractor to help facilitate this orderly replacement program. 

 

The City solicited bids for installation of the water meters.  The bid was broadcast to 1666 companies and there were 32 plan holders and 9 supplemental supplies.  Two (2) bids were received from National Metering Services Inc and Vanguard Utility Service, Inc.  National Metering Services, Inc. total bid is $564,300 and Vanguard Utility Service, Inc. bid is $547,515.

 

The contract is being presented for an initial 10,000-meter installation with a period of performance of two years and may renew annually upon satisfactory review of the work and upon agreement by both parties.

 

Approval of this item authorizes the necessary budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to further Commission approval of this item.

End