City of Deltona

2345 Providence Blvd.

Deltona, FL 32725

Minutes

City Commission

Monday, March 4, 2024

6:30 PM

Deltona Commission Chambers

DECORUM POLICY: The City of Deltona has a significant interest in conducting

orderly and efficient public meetings, which includes preventing disruption,

promoting civility, and preserving decorum. To that end, behavior which disrupts or

impedes the efficient and orderly conduct of any public meeting, as determined by

the Mayor, or presiding officer, or a majority of the City Commission, is not

permitted. The Mayor, or presiding officer, or a majority of the City Commission, may

interrupt, warn, or terminate a speaker’s statement when that statement is too

lengthy, personally directed, abusive, obscene, irrelevant, or otherwise reasonably

perceived to be a disruption to the fair and orderly progress of the discussion at

hand. The Mayor, or presiding officer, or a majority of the City Commission, may also

interrupt any part of the meeting to warn any individual that they are being

disruptive or otherwise impeding the efficient and orderly conduct of the meeting.

The Mayor, or presiding officer, or a majority of the City Commission, may require

any individual to leave a public meeting for its duration if that individual is unable to

observe this Policy after being warned. Should an individual be required to leave a

meeting for violating this Policy, that person shall be escorted from Commission

Chambers by a Volusia Sheriff’s Deputy.

1. CALL TO ORDER:

The meeting was called to order at 6:30 p.m. by Mayor Avila.

2. ROLL CALL – CITY CLERK:

Present:6 -

Mayor Avila

Vice Mayor JodyLee

Commissioner Colwell

Commissioner Heriot

Commissioner McCool

Commissioner Shimkus

Absent:1 - Commissioner Avila-Vazquez

3. INVOCATION AND PLEDGE TO THE FLAG:

Invocation Presented by District #4 Commissioner.

4. APPROVAL OF MINUTES & AGENDA:

Approval of minutes of the Regular Commission Meeting of February

19, 2024 and the Special Commission Meeting of February 26, 2024, as

presented. - Joyce Raftery, City Clerk (386) 878-8502.

Motion by Vice Mayor JodyLee, seconded by Commissioner Colwell, to

approve the minutes of the Regular Commission Meeting of February

19, 2024 and the Special Commission Meeting of February 26, 2024, as

presented. The motion carried by the following vote:

For: 6 -

Mayor Avila, Vice Mayor JodyLee, Commissioner Colwell,

Commissioner Heriot, Commissioner McCool, and

Commissioner Shimkus

5. PRESENTATIONS/AWARDS/REPORTS:

Presentation - VSO and Firefighter Certificates

The Interim City Manager requested that Item 5-C be pushed up to the front of the agenda.

Presentation - VSO End of Year Review presented by Captain Eric

Powers

Presentation - VSO Citizen Awards

Super Star Student of the Month Certificates February 2024

Proclamation in honor of Women’s History Month - March 2024

Proclamation - Government Finance Professionals Week

6. PUBLIC FORUM: Public comments during Public Forum are limited to items of

City business that are listed on the Agenda and/or items that are not listed on the

Agenda. Comments regarding listed Agenda items will take place after discussion of

each item. Please be courteous and respectful of the views of others. In order to

address the Commission, citizens must fill out a public participation slip and give it

to the Deputy City Clerk. All citizen comments are limited to 4 minutes and shall be

addressed to the Mayor or the Commission as a whole. Members of the City

Commission shall not enter into discussion or respond to a citizen’s comments other

than to give directions or to ask for clarification. However, individual Commissioners

may choose to respond under the "City Commissioner Comments" portion of the

meeting.

Terry Brock, Courtney Cross-Burgos, Cory Juhlin, Charleen Smith, Brandy White, Kathy

Bryan, Terry Konash, Tina Swift, Terri Ellis, Elbert Bryan, and Robert Trombetta addressed

the City Commission.

7. ORDINANCES AND PUBLIC HEARINGS:

8. OLD BUSINESS:

Request for approval of Budget Resolution and Amendment for the

reimbursement of the overpayment of the proportionate fair share

amount of $622,203.40 to Seefried Industrial Properties (I-4 Industrial

Park) - Mari Leisen, Director of Finance (386) 878-8553.

Strategic Goal: Fiscal Issues

The Finance Director gave a brief explanation of the item.

The Commission and staff discussed where the money is coming from, the General Fund

Reserves, the CAFER and the budget process.

Motion by Vice Mayor JodyLee, seconded by Commissioner McCool, to

approve Budget Resolution 2024-15 and Amendment 2024-032 for the

reimbursement of the overpayment of the proportionate fair share

amount of $622,203.40 to Seefried Industrial Properties (I-4 Industrial

Park).

The Mayor opened and closed the public comments as there were none.

The motion carried by the following vote:

For: 5 -

Vice Mayor JodyLee, Commissioner Colwell, Commissioner

Heriot, Commissioner McCool, and Commissioner Shimkus

Against: 1 - Mayor Avila

9. NEW BUSINESS:

Request for approval to contract with Don Bell Signs to replace the

monitors of the digital monument sign located at the corner of 415 and

Howland, Resolution No. 2024-16, and budget amendment to transfer

budgeted Municipal Complex funds to General Fund, Repairs and

Maintenance. - Catherine Barker Public Information Officer (PIO),

386-878-8755.

Strategic Goal: Accurate, Timely and Identifying Communication

The Interim City Manager gave a brief explanation of the item.

The Commission and staff discussed the history of the signs and their locations, monument

signs vs. digital signs, maintenance, the use of the sign, and industry standards for signs.

Motion by Commissioner Shimkus, seconded by Commissioner

McCool, to come back to the Commission with a finalized design and

cost for a static monument sign for that location.

The Commission and staff discussed the previous vendor, the life span of the signs,

visibility of the sign, and safety.

Brandy White addressed the City Commission.

The motion failed by the following vote:

For: 2 - Commissioner McCool, and Commissioner Shimkus

Against: 4 -

Mayor Avila, Vice Mayor JodyLee, Commissioner Colwell,

and Commissioner Heriot

The Interim City Manager stated the sign will be turned off, staff will go out for RFP and

bring back the proposals for consideration.

Consideration of appointment of a City representative to the Volusia

County TPO’s (Transportation Planning Organization) Bicycle and

Pedestrian Advisory Committee (BPAC) - Joyce Raftery, City Clerk

Department (386) 878-8502.

Strategic Goal: Effective Governance & Productive Government

The Commission discussed the applicants, politics, advertising, and board representation.

The Mayor opened and closed the public comment as there were none.

Motion by Commissioner McCool, seconded by Commissioner Colwell,

to confirm the appointment of Victor Ramos as the City's representative

to the TPO's Bicycle and Pedestrian Advisory Committee. The motion

carried by the following vote:

For: 5 -

Vice Mayor JodyLee, Commissioner Colwell, Commissioner

Heriot, Commissioner McCool, and Commissioner Shimkus

Against: 1 - Mayor Avila

10. COMMENTS ON CONSENT ITEMS: Citizen comments are limited to issues and

concerns on the Consent Agenda item(s). Please complete a public participation slip

and indicate in the subject line the issue you wish to address. Members of the City

Commission shall not enter into discussion or respond to individuals' comments

during the public forum other than to give directions or to ask for clarification.

Please be courteous and respectful of the views of others. Personal attacks on

Commission members, City staff or members of the public are not allowed, and will

be ruled out of order by the Mayor.

11. CONSENT AGENDA: The Consent Agenda contains items that have been

determined to be routine and non-controversial. If discussion is desired by any

member of the City Commission, that item must be removed from the Consent

Agenda and considered separately. All other matters included under the Consent

Agenda will be approved by one motion. Citizens with concerns should address

those concerns by filling out a public participation slip and giving it to the Deputy

City Clerk prior to Consent Agenda items being pulled.

Brandy White and Christian O'Brien addressed the City Commission.

Request approval for the purchase and annual service agreement for

Lexipol Software. - Fire Chief Bill Snyder, Fire Department (386)

575-6902.

Strategic Goal: Public Safety

The Fire Chief gave a brief explanation of the item.

The Commission and staff discussed previously budgeted software, the software tracking

component, health insurance applications, the training and wellness components, training

management, integration process, incident management, the need, staffing, policy storage,

liability, vetting the vendors, and the bid process.

The item dies for lack of a motion.

12. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:

Commissioner Shimkus requested a consensus for the Interim City Manager to

reach out to the previous top attorney firms, get updated proposals and place

on the next available meeting for discussion. There was no consensus from the

Commission.

Commissioner Shimkus requested to workshop the process for interviewing

and setting goals for the City Manager candidates and include a City Attorney

process and the Commission concurred.

Commissioner McCool reported on the TPO (Transportation Planning Organization) and

the projects that are underway, the call for projects has passed, closing out current projects,

and Deltona's long-range projects.

Commissioner McCool requested an update on the City's security cameras and how the

allocations are budgeted.

Commissioner McCool requested to try and privately support Deltona's wrestling team

which is in need.

Commissioner Heriot requested a consensus that the Interim City Manager put

together a plan to address procedural issues regarding maximizing FEMA

reimbursements and the Commission concurred.

Vice Mayor JodyLee asked if Tyler Technologies was paid or not and the Interim City

Manager replied no, they have not been paid and he sent out an email to the Commission

with an explanation of the project.

Vice Mayor JodyLee asked if there was somebody from Tyler Technologies here last week

and the Interim City Manager replied he thinks so. Vice Mayor JodyLee asked if there was

a meeting with the Finance Department and the Interim City Manager replied no, the

discussion was on time and attendance. Vice Mayor JodyLee asked if the meeting was

with Tyler Technologies and the Interim City Manager replied no.

Vice Mayor JodyLee requested to put the RFP (Request For Proposal) out for payroll.

Vice Mayor JodyLee requested when the Future Land Use Codes would be discussed by

the Commission.

Vice Mayor JodyLee requested to put items on the agenda with some substance moving

forward.

Mayor requested a list within the next 14 days of priority workshop topics from each of the

Commissioners and within 30 days have a schedule of when the items will be discussed

sent out to the Commission. Get with each Commissioner to find out their top 5 priorities to

workshop and have more than one item on a workshop.

The Mayor requested to workshop the policy awarding Certificates, Keys to the

City, Proclamations and Presentations and the Commission concurred.

13. CITY ATTORNEY COMMENTS:

14. CITY MANAGER COMMENTS:

The Interim City Manager stated the West Volusia Hospital Authority requested

to do a presentation before the City Commission regarding their Health Card

Program and a majority of the Commission concurred.

15. CITY COMMISSION COMMENTS:

Commissioner McCool spoke about the City Clerk's Office needing help.

Vice Mayor JodyLee discussed the City's employment vacancies, workshops, higher

priority items, school crowding, roads, fixing current issues, residents' way of life, and

growing smart.

The Mayor discussed his fitness challenge, building community, Eggstravaganza, the Youth

Basketball League, he welcomed newly appointed Commissioners, workshops,

development and enjoying family.

16. ADJOURNMENT:

There being no further business, the meeting adjourned at 9:21 p.m.