solution, time sensitivity, going out for RFQ (Request For Quote), what the audit covers, not
uncovering misrepresentation, some flaws year after year, looking at policies and
processes, the engagement letter covering the scope, the increase in cost, the CRA
(Community Redevelopment Agency) audit, meeting deadlines, the IRS (Internal Revenue
Service) letter, wanting assurances, bench marks, the timing (i.e. July), the Fitch Ratings
Report, grants, not pulling the trigger this year, understanding the auditor's scope of work,
and this not being a forensic audit.
Motion by Commissioner Heriot, to direct the City Manager to put out a
public RFP or RFQ procurement as he sees fit and he wants to make
sure that this process is transparent and he would also like to see that
the findings from this audit get posted to the City website so that all of
the residents can see hopefully what is not there. Hopefully that they
don't come back with any audit findings but, if they do he'd like,
regardless he'd like to see all that posted to the website and then he'd
also like to see this process include not only financial but, if we could
include an operational audit as well that would be phenomenal. Motion
dies for lack of a second.
Mayor Avila asked for a point of clarification, is the motion going to also include approving
or declining the request.
Motion by Commissioner Heriot, seconded by Commissioner Colwell,
to decline the engagement letter and instruct the City Manager to go out
for the appropriate procurement for an internal auditor this year.
The Commission discussed the audits being public and always posted online, disagreeing
with declining the engagement letter, interrupting the process, not a good use of time, and
separating the motions.
Amended motion by Commissioner Heriot, seconded by Commissioner
Colwell, to instruct the City Manager to go out for the appropriate
procurement for an internal auditor this year. The amended motion
carried by the following vote:
For: 6 -
Mayor Avila, Commissioner Avila-Vazquez, Commissioner
Colwell, Commissioner Heriot, Commissioner McCool, and
Commissioner Shimkus
The Mayor suggested tabling the item and having staff get some timelines.
The Commission, City Manager, and staff discussed prepping for the year end, testing
processes, the IRS letter, asking questions at the next meeting, getting dates and timeline,
missing deadlines, the impact to the process, and the audit being due March 31, 2025.
Motion by Commissioner Shimkus, seconded by Commissioner Heriot,
to table this to a future meeting to be determined because we won't
have a date for that until we have an RFQ so he doesn't want to put a
date certain on this tonight as we don't know when we are gonna have