City of Deltona

2345 Providence Blvd.

Deltona, FL 32725

Regular Commission Meeting

City Commission

Mayor Avila

Vice Mayor Heriot

Commissioner Avila-Vazquez

Commissioner Colwell

Commissioner Howington

Commissioner Santiago

Monday, September 15, 2025

6:30 PM

Deltona Commission Chambers

PUBLIC FORUM: 6:00 PM - 6:30 PM

BUSINESS MEETING - 6:30 PM

1. CALL TO ORDER:

2. ROLL CALL – CITY CLERK:

3. INVOCATION AND PLEDGE TO THE FLAG:

Invocation Presented by District 4 Commissioner.

4. ADDITIONS AND DELETIONS:

5. PRESENTATIONS/AWARDS/REPORTS:

Echelonos Audit Presentation

At the Workshop held on August 25, 2025 the Commission concurred

to have Echelonos provide a presentation.

Background:

Recognition of the Retirement of Fire Chief Bill Snyder

Fire Chief Bill Snyder served the City of Deltona with honor and

distinction for over 36 years. His positions from 1986 - 2013 included:

Background:

Engineer, Lieutenant, Captain, Commander/Division Chief (the rank

itself changed). His career has been dedicated to leading with

compassion as he went above and beyond for the citizens of the City of

Deltona for almost the last 10 years as Fire Chief from 2016 - 2025.

The City Commission of Deltona thanks Bill Snyder for his commitment

to the community and wishes him the best of luck in his retirement.

Presentation – Veteran Enforcers Motorcycle Association (VEMA) to present

Commissioner Avila-Vazquez with a VEMA vest.

The VEMA National Executive Board has approved the request by Ray

Coombs, Captain Harlen VEMA Deltona Commander, to make

Commissioner Avila-Vazquez an honorary member of VEMA. This item

is to present Commissioner Avila-Vazquez with an official VEMA vest.

Background:

Proclamation – Hispanic Heritage Month – September 15, 2025 to October 15,

2025.

This is a Proclamation declaring September 15, 2025, to October 15,

2025 as Hispanic Heritage Month. This year’s theme is “Collective

Heritage: Honoring the Past, Inspiring the Future“.

Background:

6. DELTONA COMMUNITY EVENTS:

7. OLD BUSINESS:

Request for approval of Resolution No. 2025-123 awarding an agreement

between the City of Deltona and Waste Pro to provide Solid Waste collection

services.

On September 8, 2025, Commission tabled this item so that staff,

Waste Pro and RCG, Inc. could review the contract as presented to

discuss the penalty category within the contract. Waste Pro initiated a

conversation with all parties to review the impact of the penalty

category. After careful consideration, there were no service items of

concern. When reviewing the applicable penalty category, the penalties

amounted to $0.08 increase per residential unit per month to the stated

rate to implement on October 1, 2025, of $15.94. Waste Pro has

agreed with the City that there will be no increase to the previously

stated amount going into the new contract.

Background:

Over the past eight months, the City has met with RCG, Inc on several

occasions to discuss the contract renewal with Waste Pro..

On January 30, 2025, we had our initial meeting and were informed

we should expect a renewal rate for October 1, 2025, of $17.14,

not to include tipping ($4.19) or city administrative charges

($1.50) bringing the total monthly fee to $22.83 per month or

$273.96 annually.

On March 6, 2025, they revised their renewal rates for October 1,

2025, to $17.32, not to include tipping ($4.19) or city

administrative charges ($1.50) bringing the total monthly fee to

$23.01 per month or $276.12 annually.

May 2025, the City Manager made the decision that staff would

negotiate directly with Waste Pro.

On July 23, 2018, the City Commission entered a contract with Waste

Pro for the collection and disposal of residential solid waste. The

contract was for an initial term of seven years and had provisions for

one, seven-year extension. This is for the seven-year extension.

Over the last five years the US economy has experienced significant

inflationary pressures. Waste Pro has requested that the City consider

an additional increase to help offset the rising costs of fuel,

maintenance and other costs of operations. for a ranking list and

authorized staff to negotiate a contract for exclusive residential and

commercial solid waste services with the top ranked firm, Waste Pro of

Florida, Inc. The contract will provide for the collection of residential

solid waste, bulk and yard waste, household recycling and the collection

of commercial solid waste.

The residential rates have been adjusted to account for increased labor

and equipment cost. The rates for the first three years have been

adjusted by $1.25 plus a fixed 4% CPI adjustment. For year 1 of the

contract, this represents a 13.23% increase over the previous year.

The expected rate for the Solid Waste Annual Assessment beginning

October 1, 2025, is slated to be $260.00 to smooth the annual increase

over the next three initial years of this contract renewal period. City

Staff, based on initial projections, have been able to reduce by just

under $16.12 annually the increase to our residential customers. This

is just under $600,000 overall reduction in contractual cost that the city’s

negotiating team was able to bring forth.

For the subsequent years, CPI and fuel adjustment will be determined

by the adjustments as addressed in the contract. Total annual cost paid

to Waste Pro will be determined by the single-family residences

assessed as part of the Solid Waste Assessment, which is currently

36,419 parcels with 228 additional units being assessed.

The commercial rates will be per Exhibit “A” attached to the agreement.

The rates are also based on CPI and fuel as addressed in the contract.

Waste Pro handles all billing and collections for commercial customers.

This is part of the Fiscal Year 2025-2026 budget.

8. NEW BUSINESS: BUDGET RELATED

Resolution No. 2025-136 – Establishing the Solid Waste Annual Assessment

Rate for Fiscal 2025-26

The Solid Waste (Trash) Collection System is based on operational

and capital needs and is funded by fees levied to the property owners

Background:

in the City. Section 54-56 of the Code of Ordinances requires that the

City Commission adopt an Annual Rate Resolution during its budget

adoption process for each fiscal year.

The attached Resolution establishes the solid waste annual

assessment of $260.00 per residential unit for FY2025/2026 for Solid

Waste (Trash) Collection Assessments.

This rate is necessary to cover the contractual amount with Waste Pro

and city operating cost as budgeted in the Fiscal Year 2025-2026

budget.

Resolution No. 2025-135 – Reaffirming the Established Annual Assessment

Rates for Stormwater, Streetlighting, Lake McGarity and Nuisance Abatement

as set on July 21, 2025 by Resolution Fiscal Year 2025-26

The City Commission by Resolution set the Maximum Assessment

Rates for Stormwater, Streetlighting, Lake McGarity and Nuisance

Abatement as set on July 21, 2025. Staff reaffirm that these rates

remain the same as the following resolutions.

Background:

1. Resolution No. 2025-79 - Establishing the Maximum Stormwater

Annual Assessment.

The Stormwater Utility System is funded by fees levied to the

property owners to fund operation and capital needs. The current

rate of $170 was adopted last year as part of a five-year phase to

support the Stormwater Utility System for operating and capital

projects.

The attached Resolution only establishes the stormwater annual

assessment of $190.00 per equivalent residential unit for

FY2025/2026 per F.S. 197.3632.

The future increases are scheduled per Gov Rates as follows:

· Fiscal Year 2026 - 2027 - $210.00

· Fiscal Year 2027 - 2028 - $230.00

· Fiscal Year 2028 - 2029 - $250.00

These increases are necessary to fund the operations, debt service,

capital outlay and capital improvements program of the stormwater

conveyance system.

2. Reaffirming Resolution No. 2025-81 - Establishing the Maximum

Streetlighting Annual Assessment.

The Streetlighting Services System is based on operational and

capital needs and is funded by fees levied to the property owners in

the City.

Section 54-253 of the Code of Ordinances requires that the City

Commission adopt an Annual Rate Resolution during the budget

adoption process for each fiscal year.

The attached Resolution establishes the streetlighting annual

assessment per parcel for FY2025/2026 for Stormwater

Assessments.

3. Reaffirming Resolution No. 2025-82 - Establishing the Maximum

Lake McGarity Annual Assessment.

The Lake McGarity Special Assessment District was established to

provide aquatic weed control services for the Lake. The cost of

those services is apportioned to properties that will benefit from

those services and will be levied to the property owners.

Section 54-16 of the Code of Ordinances requires that the City

Commission adopt an Annual Rate Resolution during its budget

adoption.

The attached Resolution establishes the annual assessment of

$30.00 per assessed parcel for FY2025/2026 for the Lake

McGarity Assessments.

4. Reaffirming Resolution No. 2025-83 - Establishing the Maximum

Nuisance Abatement Annual Assessment.

The Nuisance Abatement Assessment was established in 2018 for

the collection of unpaid costs and expenses incurred by the City for

nuisance and lot clean-up. This is an effort for the City to recoup the

costs associated with the abatement of the four (4) properties for

clean-up that are a nuisance and a threat to public health, safety,

and welfare per Section 54 of the Code of Ordinances.

The attached Resolution establishes the annual assessment of each

applicable parcel for FY2025/2026 for the Nuisance Abatement

Services Assessments.

9. CONSENT AGENDA:

Request for approval of Resolution No. 2025-129 for the purchase of the

annual service agreement for Lexipol.

The quoted cost is $29,043.97 for renewal of a 12-month subscription

and the funds will come from our FY25 operational budget for this.

Background:

The Fire Department is requesting Commission approval to continue

its subscriptions for Lexipol and Cordico, two integrated platforms that

support fire service policy management, compliance training, and

firefighter wellness.

Lexipol provides a customizable library of fire department policies

aligned with state and federal requirements. The platform ensures

policies remain up-to-date and supports operational accountability

through integrated training on high-risk and legally complex scenarios.

The wellness program provides essential resources for our firefighters,

addressing the mental and physical challenges they face. It includes

educational materials on over 60 behavioral health topics, direct

access to support services, and resources on cancer prevention and

physical fitness.

Lexipol's solutions help to enhance our department's accountability and

safety. The program is a sole source, with pricing under Sourcewell

Contract 011822-LXP, expiring March 23, 2026. Annual renewal will

depend on future budget approvals.

Request for approval to suspend taking payment for animal licensing while staff

and legal review Chapter 14, “Animals”.

At the direction of the City Manager, staff conducted an update of

Chapter 14, Animals, to remove animal licensing, resolve enforcement

challenges, and align the Code with the current best practices and

State Statutes.

Background:

Chapter 14 of the City Code, governing animal regulations, was

originally adopted in 1996 and has been periodically amended to

address new concerns and land use changes. In response to directions

from the City Commission, staff undertook a review of the chapter to

address enforcement challenges, incorporate resident feedback, and

ensure alignment with current best practices and State Statutes. Until

such time the ordinance is either approved or denied, staff recommend

waving all animal license fees.

Request for recognition(s) for the month of September.

Per the City Recognition Policy adopted by the City Commission at the

Background:

Regular Commission Meeting held on Monday, June 17, 2024, the

following recognitions are being requested for the month of September:

Proclamation - National Service Dog Month

Proclamation - Domestic Violence Awareness Month & Lighting

City Hall Purple

Proclamation - Master Mason Association, The Majestic 13th

District GMOV

10. ORDINANCES AND PUBLIC HEARINGS:

Public Hearing - Ordinance No. 23-2025, amending the General Ordinances,

Chapter 66, “Traffic and Vehicles,” to update regulations related to parking and

vehicles, at second and final reading.

At the direction of the City Commission, staff conducted a

Background:

comprehensive update of Chapter 66, Traffic and Vehicles, to improve

clarity, enforceability, and alignment with State law while balancing

neighborhood preservation and property owner flexibility. Key changes

include limits on recreational vehicle storage, clarified parking

restrictions, updated commercial vehicle regulations, and strengthened

towing and enforcement procedures. Following first reading, revisions

were made to Section 66-18 to clarify how modified vehicles under

10,000 lbs. GVWR are regulated, provide an exception for ADA

equipped vehicles, and establish verification procedures for vehicle

classification and registration. The City Commission voted 6 to 1 in

favor at first reading. These amendments modernize the City’s vehicles

regulations, enhance public safety, reduce enforcement ambiguity, and

reflect resident input and Commission direction.

11. ACTION ITEMS:

Consideration of appointment(s) to the Planning and Zoning Board.

On July 13, 2025, Daniel Trojanowski, Commissioner Howington’s

appointment to the Planning and Zoning Board resigned.

Commissioner Howington’s new appointment will serve for the

remainder of a term to expire March 15, 2026.

Background:

Keep in mind that if an Alternate Member is appointed, then the City

Commission will need to appoint a new Alternate Member.

To date the City has received applications from the following

individuals: Alternates Larry French, Karen Neher and Lori Warnicke

and Applicants Elizabeth Chavez, Kimberly Eddins, Brandon Hart,

Robert Hasson and Christian O’Brien.

12. CITY ATTORNEY COMMENTS:

13. CITY MANAGER COMMENTS:

14. CITY COMMISSION COMMENTS, REQUESTS & REPORTS:

15. ADJOURNMENT:

CONTINUATION OF PUBLIC FORUM

*This is only for individuals who submitted a request to speak form during the 6:00

p.m. Public Forum and were not afforded the opportunity to speak.

NOTE: If any person decides to appeal any decision made by the City Commission

with respect to any matter considered at this meeting or hearing, he/she will need

a record of the proceedings, and for such purpose he/she may need to ensure that

a verbatim record of the proceedings is made, which record includes the testimony

and evidence upon which the appeal is to be based (F.S. 286.0105).

Individuals with disabilities needing assistance to participate in any of these

proceedings should contact the City Manager in writing at

CityManager@deltonafl.gov or to Deltona City Hall, 2345 Providence Blvd.,

Deltona, FL 32725 at least 48 hours prior to the meeting at which the person

wishes to attend. The City is not permitted to provide the use of human physical

assistance to physically handicapped persons in lieu of the construction or use of

ramps or other mechanical devices in order to comply with Florida law. If proper

accommodations for handicapped access cannot be made at a particular public

meeting venue pursuant to a timely written request under Section 286.26 F.S., the

City Manager shall change the venue of that meeting to a location where those

accommodations can be provided.

DECORUM POLICY: The City of Deltona has a significant interest in conducting orderly and efficient

public meetings, which includes preventing disruption, promoting civility, and preserving decorum. To

that end, behavior which disrupts or impedes the efficient and orderly conduct of any public meeting, as

determined by the Mayor, or presiding officer, or a majority of the City Commission, is not permitted.

The Mayor, or presiding officer, or a majority of the City Commission, may interrupt, warn, or terminate

a speaker’s statement when that statement is too lengthy, personally directed, abusive, obscene,

irrelevant, or otherwise reasonably perceived to be a disruption to the fair and orderly progress of the

discussion at hand. The Mayor, or presiding officer, or a majority of the City Commission, may also

interrupt any part of the meeting to warn any individual that they are being disruptive or otherwise

impeding the efficient and orderly conduct of the meeting. The Mayor, or presiding officer, or a majority

of the City Commission, may require any individual to leave a public meeting for its duration if that

individual is unable to observe this Policy after being warned. Should an individual be required to leave a

meeting for violating this Policy, that person shall be escorted from Commission Chambers by a

Volusia Sheriff’s Deputy.

PUBLIC FORUM: Public Forum will begin at 6:00 PM at the start of each regular meeting and will

conclude after 30 minutes. Comments during Public Forum are limited to items of City business that

are listed on the Agenda and/or items that are not listed on the Agenda. Comments regarding listed

Agenda items will take place after discussion of each item. Please be courteous and respectful of the

views of others. In order to address the Commission, citizens must fill out a public participation slip and

give it to the Deputy City Clerk. All citizen comments are limited to 4 minutes and shall be addressed to

the Mayor or the Commission as a whole. Members of the City Commission shall not enter into

discussion or respond to a citizen’s comments other than to give directions or to ask for clarification.

However, individual Commissioners may choose to respond under the "City Commissioner

Comments" portion of the meeting.

CONSENT AGENDA: The Consent Agenda contains items that have been determined to be routine

and non-controversial. If discussion is desired by any member of the City Commission, that item must

be removed from the Consent Agenda and considered separately. All other matters included under the

Consent Agenda will be approved by one motion. Citizens with concerns should address those

concerns by filling out a public participation slip and giving it to the Deputy City Clerk prior to Consent

Agenda items being pulled.