TO: Mayor and Commission AGENDA DATE: 9/20/2021
FROM: John A. Peters, III, PE, Acting City Manager AGENDA ITEM: 11 - B
SUBJECT:
Title
Request to award citywide garage door preventative maintenance and replacement contract to C&D Industrial Maintenance. - Fire Chief Bill Snyder, Fire Department (386) 575-6902.
Strategic Goal: Infrastructure
Body
LOCATION:
Citywide
BACKGROUND:
Background
Staff solicited bids for Citywide Garage Door Preventative Maintenance and Replacements per Bid#21008. This bid included six Fire Department locations (25 doors), eight Public Works locations (30 doors), and four Parks locations (8 doors).
One bid was received. The bid is from C&D Industrial Maintenance and is attached for your review. The annual preventative maintenance fees on all citywide doors are approximated at $17,640. The Fire Department spends approximately $12,000 a year on required repairs and parts. Including the additional department’s repairs this contract is expected to be over $25,000 per year.
Staff reviewed the bid and checked references and is recommending award to C&D Maintenance for a term of three years with the option to renew for two additional one year periods.
OPTIONS:
1. Award the contract to C&D Industrial Maintenance
2. Deny and re-send out bid request
End
COST:
$25,000 plus additional repair needs
SOURCE OF FUNDS:
General Funds
ORIGINATING DEPARTMENT:
Fire Department
STAFF RECOMMENDATION PRESENTED BY:
Fire Chief Bill Snyder - to award citywide garage door preventative maintenance and replacement contract to C&D Industrial Maintenance.
POTENTIAL MOTION:
Recommendation
“I move to award citywide garage door preventative maintenance and replacement contract to C&D Industrial Maintenance. The Acting City Manage has the authority to correct scrivener’s errors and the like.”
END