TO: Mayor and Commission AGENDA DATE: 9/9/2021
FROM: John A. Peters, III, PE, Acting City Manager AGENDA ITEM: 11 - B
SUBJECT:
Title
Request for approval to procure planned and scheduled replacement desktops and laptops for all departments from Dell Technologies. - Robert Cordero, IT Director (386) 878-8807
Strategic Goal: Infrastructure
Body
LOCATION:
N/A
BACKGROUND:
Background
The IT department places computers on a replacement schedule to ensure all equipment is under warranty and will not cause downtime for staff. This equipment is planned in our budget for replacement each fiscal year. We’ve identified desktops and laptops for replacement being end of life and no longer supported by our vendor, Dell Technologies. We are replacing 18 laptops and 46 desktops. The purchase includes docking stations and peripherals. Dell Technologies is our standardized vendor for desktops and laptops. Pricing was provided as per State of Florida contract MNWNC-108 / 43211500 WSCA-15-ACS. This is a planned procurement in the fiscal year 2021 and sufficient funds exist in our capital line items for this procurement
OPTIONS:
1. Approve - Proceed with the procurement
2. Deny - Don’t procure the equipment and continue with aging equipment that has no warranty and run the risk of causing downtime with staff.
End
COST:
$64,802.50
SOURCE OF FUNDS:
501-640100
ORIGINATING DEPARTMENT:
IT Department
STAFF RECOMMENDATION PRESENTED BY:
Robert Cordero, IT Director - That the Commission approve the procurement of desktop and laptop replacements for City departments.
POTENTIAL MOTION:
Recommendation
“I Move to approve the procurement of 18 laptops, 46 desktops, and peripherals as replacement computers for City departments. The Acting City Manager has the authority to make corrections of scrivener’s errors and the like.”
END