TO: Mayor and Commission AGENDA DATE: 1/7/2019
FROM: Jane K. Shang, City Manager AGENDA ITEM: 10 - A
SUBJECT:
Title
Solid Waste Collection: Review of New Trash Rules. Recycling Options and Commercial Hauling. Dr. Marc-Antonie Cooper, Assistant City Manager (386) -878-8852: Bill Redmond, RCG Consulting (386)-427-9339 and Marsha Segal - George, City Attorney (386) 878-8872.
Strategic Goal: Strengthen Code Enforcement and focus on the City’s Beautification Program.
Body
LOCATION:
Citywide
BACKGROUND:
Background
The topics for discussion and/or decision making are as follows:
1. Overview of the current solid waste contract/Performance
2. Recycling Program and Market
3. Commercial Hauling/Franchise Fee/Administrative Fee
4. Ordinance Revisions Draft Chapter 50.
The new contract began October 1, 2018 with multiple changes to the services provided to the residential units by the City’s contractor, Waste Pro, as well as multiple changes to the service contract between the City and Waste Pro. This contract identified how garbage, recyclables, bulk waste and yard waste will be picked up. The new contract includes abatements, a higher level of service with an increase in the amount of garbage and bulk waste that can be disposed of. Bulk trash, no longer has to be scheduled. It also took into account the uncertain recycling market and allows for cardboard boxes to be recycled without having to break them down.
With the current state of the recycling market, there is little if any market for the processed collected recyclable materials. This now creates a situation where these materials, especially paper products, sit in storage for a long period of time. The product deteriorates and then becomes a real fire hazard. If this sits too long then the final alternative is to take it to the landfill for disposal. With this downturn in the market the continuation of a recycling program has also proven extremely costly to municipalities and many have now chosen to suspend recycling.
Earlier, the Commission directed staff to initiate the process to have a sole hauler for residential, commercial and abatement waste in Deltona. The current solid waste fee is based on the assumption that the hauler will also be the sole hauler for residential, commercial and abatement waste in Deltona. If not approved, residential garbage rate will increase by $1.00 per household next year. Staff will provide an update on the new trash rules.
As part of the statutory notification process the Commission must approve the notice letter to be sent out no later than 01/18/2018, which is the statutory 45 day notice, to all commercial haulers in the City of Deltona of the pending change to the ordinance. This notification will inform of the public hearing scheduled for 03/04/2019.
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COST:
$714,819.00 - Estimated cost savings over 12 months if recycling is suspended.
SOURCE OF FUNDS:
Solid Waste Fund
ORIGINATING DEPARTMENT:
Code Compliance
STAFF RECOMMENDATION PRESENTED BY:
• Approve the temporary suspension of the current recycling program.
• Approve setting a hearing concerning the city taking over Commercial Hauling and providing the statutory 45 day notice required.
• Schedule a Commission Workshop to finalize commercial ordinance that institute a franchise fee and/or an administrative fee.
• Approve staff to schedule first hearing on draft ordinance amending chapter 50.
POTENTIAL MOTION:
Recommendation
Recycling:
I hereby move to approve a temporary suspension of the current Recycling Program until recycling markets improve with an effective date of February 1, 2019.
Commercial Hauling:
I hereby move to direct the City Manager to schedule a public hearing for March 4, 2019 in regards to the City of Deltona taking over Commercial Solid Waste to be handled by the city’s contractor Waste Pro; providing the statutory 45 day notice and with the signature of the Mayor to such notice being sent to all commercial solid waste haulers within the City of Deltona.
Franchise Fee/Administrative Fee:
I hereby move to direct the City Manager to schedule a Commission Workshop to further discuss the institution of a Franchise Fee and/or Administrative Fee with regards to other solid waste issues.
Ordinance Revisions:
I hereby move to direct the City Manager to proceed with the drafting of an ordinance amending Chapter 50 of the City of Deltona Code and to schedule said ordinance for a first hearing.
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