TO: Mayor and Commission AGENDA DATE: 8/18/2025
FROM: City Manager AGENDA ITEM: 9 - C
SUBJECT:
Title
Request for approval of Resolution No. 2025-108 for Huber Technology Inc. in the amount of $10,930.69 for work at the Eastern Wastewater Treatment Plant.
Body
LOCATION:
Eastern Wastewater Treatment Plant
COST:
$10,930.69
SOURCE OF FUNDS:
Budgeted Water / Sewer Funds
ORIGINATING DEPARTMENT:
Public Works / Utilities
POTENTIAL MOTION:
Recommendation
“I move to approve Resolution No. 2025-108.”
END
BACKGROUND:
Background
Purchase order 250261 Huber Technology INC was for repairs and parts for the Huber screw press located at the Eastern Wastewater facility. This budgeted work was for maintenance that is scheduled based upon actual hours of service. This routine work was quoted at $25,000.00 and performed by Huber during the month of May 2025. Upon inspection of the piece of equipment it was determined that extra parts would need to be replaced for the screw press to operate correctly and efficiently. The operation of the screw press is a critical part of the wastewater treatment process and must remain operating correctly to process wasted sludge, without this equipment it would result in specialized or emergency hauling services including extra cost. The unexpected cost of the extra parts and labor was $10,930.69. Total available budget is $40,792.10.
A request to increase the PO was made, however it did not complete the internal approval process before the June 23, 2025, Commission meeting. At that meeting, the City Commission rescinded the recently adopted purchasing policy, thereby reinstating the requirement that all purchase orders exceeding $25,000 be brought before the Commission for approval. As a result, the purchase order for this project will require formal Commission approval.
End