TO: Mayor and Commission AGENDA DATE: 3/3/2025
FROM: City Manager AGENDA ITEM: 7 - I
SUBJECT:
Title
Request for approval of Resolution No. 2025-29, Purchasing Policy.
Body
LOCATION:
Citywide
COST:
Not Applicable
SOURCE OF FUNDS:
Not Applicable
ORIGINATING DEPARTMENT:
Finance
POTENTIAL MOTION:
Recommendation
“I move to approve Resolution No. 2025-29, Purchasing Policy Manual.”
END
BACKGROUND:
Background
Pursuant to the Charter of the City of Deltona and Chapters 119, 218, 255, 287, 413 and 723, Florida Statutes, the City Council adopted the current Purchasing Policy Manual on February 1, 2021, per Resolution No. 2021-11.
The proposed Purchasing Manual is a complete rewrite of the current approved policy in 2021. Staff worked extensively with the City Attorney to develop this streamlined policy along with recommendations from the National Institute of Government Purchasing (NIGP), which staff consulted with.
This policy applies to the procurement of supplies, services, and construction. The Policy applies to all expenditures of public funds by the City, irrespective of the source. When the procurement involves the expenditure of grant funds, the procurement shall be conducted in accordance with any applicable mandatory laws and regulations of the granting agency, whether or not they are reflected in the applicable mandatory laws and regulations of the granting agency, are whether or not they are reflected in the applicable ordinances or manuals. Nothing in this Manual shall prevent any public agency from complying with the terms and conditions of any grant, gift, or bequest which are otherwise consistent with law.
Florida State Statute Chapter 255.065 establishes the mechanism which enables the City of Deltona to adopt and utilize an innovative procurement process that is provided in this Purchasing Policy Manual.
End