TO: Mayor and Commission AGENDA DATE: 9/3/2025
FROM: City Manager AGENDA ITEM: 8 - D
SUBJECT:
Title
Request approval to proceed with a Purchase Order for the procurement of a replacement UPS for City Hall to handle the network and server infrastructure with Unified Power based on pricing from bids from multiple municipalities.
Body
LOCATION:
City Hall
COST:
$29,972.33
SOURCE OF FUNDS:
501-640100
ORIGINATING DEPARTMENT:
IT Department
POTENTIAL MOTION:
Recommendation
“I move to approve Resolution No. 2025-125 and the authorize the procurement as per proposal #185785 with Unified Power.”
END
BACKGROUND:
Background
The City Hall UPS that protects and provides redundancy for City Hall IT infrastructure is 15 years old. It has reached its end of life and is experiencing functionality problems and runtime issues that need to be addressed with a replacement. The IT department budgeted for a replacement in the FY 2025 budget under capital with an estimated maximum of $40,000.
The City has chosen to utilize Unified Power to replace our existing UPS with model that provides more functionality for redundancy and resiliency, as well as a longer runtime. With the assistance of cooperative agreements with other municipalities they have come under budget at $29,972.33. We are utilizing Seminole County’s RFP-603794-20 for pricing. As lightning and electrical surges continue to be a real threat to City infrastructure, the IT department is recommending the procurement of the replacement UPS for the City Hall building.
End