TO: Mayor and Commission AGENDA DATE: 9/3/2025
FROM: City Manager AGENDA ITEM: 8 - B
SUBJECT:
Title
Request for approval to increase purchase order for Trane Mechanical services by $20,000.
Body
LOCATION:
The Center at Deltona
COST:
$20,000.00 estimated
SOURCE OF FUNDS:
Funds are available in “Other Contractual “ Budget
ORIGINATING DEPARTMENT:
The Center at Deltona
POTENTIAL MOTION:
Recommendation
“I move to increase the purchase order for Trane Mechanical Services to $40,000.00.”
END
BACKGROUND:
Background
The current purchase order for HVAC maintenance is $20,000. Due to multiple compressor failures on the roof top units (RTU’s)the purchase order needs to be increased by an additional $20,000 which is over the $25,000 threshold for City Manager approval.
The City Commission approved Resolution No. 2025-29, the Purchasing Policy in March 2025. The City Manager per the Purchasing Policy was granted authority to approve as it is budgeted for goods and services and is an exempt item from solicitation due to this being a commodities or contractual services competitively bid and awarded by another governmental agencies using the same terms and conditions, and prices and is considered economically advantageous to the City. The City Commission by consensus on June 23, 2025, directed that all items $25,000 or greater be brought back before the City Commission for approval.
End