TO: Mayor and Commission AGENDA DATE: 9/3/2025
FROM: City Manager AGENDA ITEM: 8 - N
SUBJECT:
Title
Request for approval of Resolution No. 2025-113 Amendment with Vanguard Utility Service, Inc. to facilitate final installation of the remaining 5/8” x ¾” Automated Meter Reading (AMR) water meters in the amount of $161,926.90.
Body
LOCATION:
Citywide
COST:
$161,926.90
SOURCE OF FUNDS:
American Rescue Plan Act (ARPA) of 2021
ORIGINATING DEPARTMENT:
Public Works/Utilities
POTENTIAL MOTION:
Recommendation
“I move to approve Resolution No. 2025-113.”
END
BACKGROUND:
Background
The City utilized ARC Funding to purchase approximately 35,000 AMR water meters with the remaining funds encumbered for meter installation. Deltona Water staff continues to install the remote read meters in all new subdivisions as well as with new in-fill home construction. In May 2023, Deltona Water/Public Works presented the proposal from Vanguard Utility Service, Inc as the recommended vendor for the overall meter installation. The contract presented with Vanguard Utility Service, Inc was for an initial 10,000-meter installation which was presented and approved by the commission on 5/1/2023, then an additional 20,000-meter installation which was presented and approved on 12/11/2023. The remaining installation has been completed by Vanguard.
The City Commission approved Resolution No. 2025-29, the Purchasing Policy in March 2025. The City Manager per the Purchasing Policy was granted authority to approve budgeted goods and services exempt from solicitation due to this being a commodities or contractual services competitively bid and awarded by another governmental agencies using the same terms and conditions, and prices and is considered economically advantageous to the City. The City Commission by consensus on June 23, 2025, directed that all items $25,000 or greater be brought back before the City Commission for approval.
End