TO: Mayor and Commission AGENDA DATE: 4/7/2025
FROM: City Manager AGENDA ITEM: 8 - H
SUBJECT:
Title
Public Hearing - Request for approval of Ordinance No. 16-2025, amending Chapter 2, Article IV to update the sections related to the Debt Policy, Budget Policy and the Purchasing Policy, at second reading.
Body
LOCATION:
Citywide
COST:
N/A
SOURCE OF FUNDS:
N/A
ORIGINATING DEPARTMENT:
Finance
POTENTIAL MOTION:
Recommendation
“I hereby approve Ordinance No. 16-2025, at second reading, to amend Chapter 2 Administration and Article IV Financial Policies Relating to Debt, Budget and Purchasing.”
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BACKGROUND:
Background
The proposed ordinance amends the Code of Ordinances Chapter 2, Article IV, Financial Policies, specifically relating to the debt policy, the submission of the budget and the contents relating to the submission requirements for the annual budget and amendment authority of the overall budget as well as implementation of a purchasing policy.
It amends the following:
1. Retitles Article IV from Financial Policies to Finance.
2. Division 1. Debt Policy - Renumbers this section to be consistent with the overall Code of Ordinances.
3. Division 2. Budget. - This is an entirely new section that sets forth
a. Process for annual estimates
b. Adoption of the annual budget
c. Process for amending the annual budget
d. Lapse of appropriations at year end
4. Division 3. Purchasing - This is an entirely new section that sets forth
a. How purchasing regulations are established
b. Moves the local vendor preference from Article X into this section.
5. Article X - Bidding Preference for Local Vendors
a. Strikes this section in its entirety and moves this under the Division 3. Purchasing portion of the code.
All of the proposed amendments provide for a more efficient debt, budget and appropriations and purchasing process consistent with state law for all of our financial processes.
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