TO: Mayor and Commission AGENDA DATE: 8/18/2025
FROM: City Manager AGENDA ITEM: 9 - A
SUBJECT:
Title
Request for approval of Resolution No. 2025-107 for Shelley's Septic Tanks Inc located in Zellwood, FL for sludge hauling at the Eastern Wastewater Treatment facility. Requested change order amount is $40,000.00.
Body
LOCATION:
Eastern Wastewater Treatment Plant
COST:
$40,000.00
SOURCE OF FUNDS:
Water / Wastewater Fund
ORIGINATING DEPARTMENT:
Public Works / Utilities
POTENTIAL MOTION:
Recommendation
"I move to approve Resolution No. 2025-107."
...END
BACKGROUND:
Background
Purchase Order 250184 was originally issued to Shelley's Septic Tanks, Inc., in the amount of $34,000.00, to provide sludge hauling services for the Eastern Wastewater Treatment Facility. Due to an unanticipated mechanical issue with the Huber screw press-a critical component of our dewatering process-the volume of sludge requiring external hauling has significantly increased due to an abnormal amount of sludge coming back into the plant process. Micro-C is also being fed at a higher dose rate into the plant process to help reduce Nitrogen levels to meet FDEP standards but in return will contribute to an increase in sludge hauling. Shelley's has also increased the dollar amount per ton by 36% since May 2025. The existing purchase order funding is no longer sufficient to meet current operational demands. The requested $40,000 increase will allow uninterrupted sludge hauling. There is sufficient funding within the fund to ensure compliance with environmental regulations and prevents potential service delays or violations at the facility.
At the time in which the purchase order needed to be increased, the purchasing policy allowed for this amount of approval without being brought before the commission, as this item was approved in the FY 24/25 budget. However, the purchase order did not complete the internal approval process before the June 23, 2025, Commi...
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