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Title:
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Request for approval to proceed with a Purchase Order Change Orders related to the Fleet Maintenance Division.
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TO: Mayor and Commission AGENDA DATE: 9/3/2025
FROM: City Manager AGENDA ITEM: 8 - P
SUBJECT:
Title
Request for approval to proceed with a Purchase Order Change Orders related to the Fleet Maintenance Division.
Body
LOCATION:
Citywide
COST:
City Wide - $85,000
SOURCE OF FUNDS:
General Fund/Fleet
ORIGINATING DEPARTMENT:
Public Works
POTENTIAL MOTION:
Recommendation
"I move to approve the Purchase Orders/Change Orders (increases) for the following fleet vendor that handles parts and services for our vehicles and equipment in the amounts not to exceed as listed below
1. Earl Colvard - Boulevard Tire PO 250080 $20,000
2. Deltona Auto Part (NAPA) PO 250777 $10,000
3. Terry Taylor Ford (Gary Yeomans) PO 250081 $10,000
4. Hosack Engineering PO 250001 $ 5,500
5. Stewart & Stevenson PO 250010 $15,000
6. Cummins Engines PO 250025 $15,000
7. Ring Power PO 250057 $10,000
There is sufficient funding available within the operating funds of the Fiscal Year 2024 - 2025 amended budget. Final budget adjustments if needed will be brought forward for final approval as part of the fourth quarter budget amendment in November 2025.
END
BACKGROUND:
Background
The Fleet Division uses vendors for all items related to maintenance and repair of the City's expansive fleet and equipment inventory. As we move towards the end of the Fiscal Year, the above referenced existing Purchase Orders require additional funding than what was initially issued on the purchase orders
The City Commission approved Resolution No. 2025-29, the Purchasing Policy in March 2025. The City Manager per the Purchasing Policy was granted authority to approve as it is budgeted for goods and services and is an exempt item from solicitation due to this being a commodities or contractual services competitively bid and awarded by another governmental agencies using the same terms and conditions, and prices and is considered economically advantageous to the City. The City Commission by consensus on June 23, 2025, directed that all items $25,000 or greater be brought back before the City Commission for approval.
End