TO: Mayor and Commission AGENDA DATE: 1/20/2026
FROM: City Manager AGENDA ITEM: 7 - C
SUBJECT:
Title
Request for approval of Resolution No. 2026-02 for the purchase and full outfitting of a replacement ambulance.
Body
LOCATION:
Fire Department
COST:
$680,500
SOURCE OF FUNDS:
ORIGINATING DEPARTMENT:
Fire Department
POTENTIAL MOTION:
Recommendation
“I move to approve Resolution No. 2026-02.”
END
BACKGROUND:
Background
Fire Department staff is requesting approval for the expenditure of $680,500 for the purchase and full outfitting of a replacement ambulance. Due to recent changes in the City’s vehicle replacement schedule, this unit was not originally included in the FY26 budget. However, extended ambulance build times and the current condition of the fleet require that we proceed with replacement now. The unit being replaced is a 2016 reserve transport unit that has exceeded its service life as defined in the City’s replacement criteria (10 years, 160,000 miles, or 10,500 hours). It currently has 215,423 miles and is approaching 11 years of service. This acquisition qualifies under the City’s emergency purchasing provisions as a critical replacement of capital equipment necessary to maintain reliable emergency response capabilities.
We received Estimate #Q4615-1 from Frazer for a 2025 International ambulance in the amount of $506,833, with pricing secured under HGACBuy contract #AM10-23, valid through September 30, 2027. The current build time is estimated at up to 12 to 15 months from the time of order. If we were to delay this purchase until the FY26 budget cycle in October 2026, delivery of the ambulance would likely be pushed into late 2027 or early 2028, making the current unit 12 years old by the time of replacement.
The remaining $173,667 of budgeted funds will be used to purchase essential equipment required to place the ambulance into full service, including stretchers, radios, medical supplies, stair chair, Technomount system, and other necessary components.
Attached are the quotes for the ambulance and core components as well as the HGACBuy contract.
End