TO: Mayor and Commission AGENDA DATE: 8/18/2025
FROM: City Manager AGENDA ITEM: 7 - D
SUBJECT:
Title
Request for approval of Resolution No. 2025-100 and the Task Authorization between the City of Deltona & Pegasus Engineering for Grant Management Services, specific to Hazard Mitigation Grant Program (HMGP) for the Elevation of a portion of Catalina Boulevard in an amount of $35,000, as proposed in FY 25/26 budget.
Body
LOCATION:
Catalina Boulevard
COST:
$35,000
SOURCE OF FUNDS:
Transportation Fund
ORIGINATING DEPARTMENT:
Public Works
POTENTIAL MOTION:
Recommendation
“I move to approve Resolution No. 2025-100 and the Task Authorization between the City of Deltona & Pegasus Engineering for Grant Management Services, specific to the HMGP for the Elevation of a portion of Catalina Boulevard in the amount of $35,000.”
END
BACKGROUND:
Background
Due to the impacts of Hurricane Milton & Nicole, a portion of Catalina Boulevard was flooded, and the roadway was impassable & closed for many weeks. Pegasus Engineering and the City were able to present an application to the Division of Emergency Management (FDEM) for consideration under HMGP. HMGP is a FEMA funded program that is administered on behalf of FEMA through FDEM.
In May 2025, FDEM executed the HMGP between the State and City for the 1st Phase of the project - design, engineering & permitting. This work effort will include, but not limited to, procurement process for engineering; prepare and conduct coordination meetings; coordinate with the selected engineering consultant project progression; prepare & submit quarterly reports; and prepare & submit reimbursement requests to FDEM.
HMGP applications are typically a 75/25 cost share, the funding paid to Pegasus Engineering may be used towards the City’s 25% cost share.
This Task Authorization has been budgeted for FY 25/26 and a Notice to Proceed will be issued no earlier than October 1, 2025.
The City Commission approved Resolution No. 2025-29, the Purchasing Policy in March 2025. The City Manager per the Purchasing Policy was granted authority to approve as it is budgeted for goods and services and is an exempt item from solicitation due to this being a commodities or contractual services competitively bid and awarded by another governmental agencies using the same terms and conditions, and prices and is considered economically advantageous to the City. The City Commission by consensus on June 23, 2025, directed that all items $25,000 or greater be brought back before the City Commission for approval.
End