TO: Mayor and Commission AGENDA DATE: 9/3/2025
FROM: City Manager AGENDA ITEM: 8 - L
SUBJECT:
Title
Request for approval of Resolution No. 2025-111 and the Task Authorization between the City of Deltona & Pegasus Engineering for Grant Management Services, specific to Hazard Mitigation Grant Program (HMGP) for City Hall – Whole Building Generator in the amount of $50,000, as proposed in FY 25/26 budget.
Body
LOCATION:
2345 Providence Boulevard – City Hall
COST:
$50,000
SOURCE OF FUNDS:
General Fund
ORIGINATING DEPARTMENT:
Public Works
POTENTIAL MOTION:
Recommendation
“I move to approve Resolution No. 2025-111 and the Task Authorization between the City of Deltona & Pegasus Engineering for Grant Management Services, specific to the HMGP for City Hall – Whole Building Generator in the amount of $50,000.”
END
BACKGROUND:
Background
City Hall serves as the Emergency Operations Center (EOC) when activated. Although the majority of City Hall is utilized for EOC activities, the entire building is not serviced by emergency generator power. When activated as an EOC this facility provides a physical location from which City leaders and staff coordinate information and resources to support management of all activities.
The HMGP agreement with the City provides $25,000 management costs and the additional funding paid to Pegasus Engineering may be used towards the City’s 25% cost share for the project.
This Task Authorization has been budgeted for FY 25/26 and a Notice to Proceed will be issued no earlier than October 1, 2025.
The City Commission approved Resolution No. 2025-29, the Purchasing Policy in March 2025. The City Manager per the Purchasing Policy was granted authority to approve as it is budgeted for goods and services and is an exempt item from solicitation due to this being a commodities or contractual services competitively bid and awarded by another governmental agencies using the same terms and conditions, and prices and is considered economically advantageous to the City. The City Commission by consensus on June 23, 2025, directed that all items $25,000 or greater be brought back before the City Commission for approval.
End