TO: Mayor and Commission AGENDA DATE: 2/5/2024
FROM: Interim City Manager AGENDA ITEM: 9 - B
SUBJECT:
Title
Approval of Resolution No. 2024-10-Budget Amendment to add $80,000 to the Capital Equipment Replacement fund for the purchase of multi-functional devices from Seminole Office Solutions using the NASPO ValuePoint Contract#140602 and approval of multi-functional printers on the lists attached from Seminole Office Solutions- Mari Leisen, Finance Department (386) 878-8553.
Strategic Goal: Fiscal Issues-Maintain current fiscal stability, maximize alternative funding sources and promote an effective system of checks and balances.
Body
LOCATION:
Citywide/Water Dept.
COST:
$80,000 Citywide (other than Water)
$38,000 Water
SOURCE OF FUNDS:
$80,000 Capital Equipment Replacement Fund
$51,000-Water and Sewer Utility Fund Capital Outlay
ORIGINATING DEPARTMENT:
Finance
STAFF RECOMMENDATION PRESENTED BY:
Mari Leisen -Finance Director
POTENTIAL MOTION:
Recommendation
"I move to approve Resolution No. 2024-10 adding $80,000 to the Capital Equipment Replacement Fund for the purchase of multi-functional devices Citywide (excluding Water Dept.) and approval of Water Department multi-functional devices at a total not to exceed $51,000 from Seminole Office Solutions using NASPO contract #140602 and disposing of obsolete equipment."
END
BACKGROUND:
Background
The City began a printer replacement program back in 2016 so that after five to seven years, the initial printers purchased can be replaced prior to them breaking down and becoming obsolete. Five years is the generally accepted average MFD/copier lifespan for a typical floor-standing model used on a regular basis. At maximum, high-end MFD's and floor-standing models may last seven to ten years.
A budget amendment of $80,000 is needed to fund the purchase of multi-functional devices Citywide (excluding Water Dept.). There is $60,000 budgeted for the purchase of multi-functional d...
Click here for full text